Catalog 2018-2019

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Medical Withdrawal

Students may experience medical and/or psychological conditions as well as problems around substance misuse that significantly impact their ability to complete their academic pursuits. During such circumstances, a medical withdrawal from the University provides the student an opportunity to remain a matriculated student while also allowing time away for appropriate treatment and recovery.

A withdrawal from the University for medical reasons requires the approval of the Academic Advising Office and final approval by the Associate Provost or designee. Grades of W are assigned when a student completes an approved medical withdrawal after the published last day to drop courses each term.

Requesting a Medical Withdrawal
A. Any student who wishes to request a complete medical withdrawal from classes from the University should begin by scheduling an appointment with the Academic Advising Office*. You may schedule an appointment with Associate Director or Director of Academic Advising by calling (813) 257-5757 or by coming in during published walk-in hours. Please specify it is to discuss a medical withdrawal.

* In cases of emergency, serious illness, or incapacitation, the Wellness Center staff, (813) 253-6250, may coordinate with the Academic Advising Office to facilitate the withdrawal process as needed.
B. At this meeting, the University official will discuss the medical withdrawal process with the student. At the end of this meeting, the student should attest to the following:
  • I understand the academic repercussions for taking a medical withdrawal for this term. These may include but are not limited to loss of courses for the subsequent semester and “W”s on my academic transcript.
  • I know that if I am receiving financial aid or scholarships, I will need to connect with the appropriate financial aid counselor.
  • If I am an international student, I will need to consult the International Programs Office prior to any change in status.
  • If I am receiving veteran benefits, I will need to consult the VA Certifying Official prior to any change in status.
  • I know that if I am an on-campus resident, I will need to notify the Office of Residence Life of my withdrawal and plan to check out of my room within 48 hours.
  • I understand that I am responsible for getting treatment while I am on leave, and that my re-enrollment will be contingent on this treatment.
  • I understand that there is a process for re-enrollment, which begins with the Medical Clearance Process.
  • I understand that typically a medical withdrawal will result in non-attendance for one semester and that I must adhere to the deadlines for re-enrollment.
  • I understand that any absence of longer than one full year will require re-application to the University.
C. Student should then submit the withdrawal form to the Advising Office with all available documents supporting the medical necessity of a leave.

D. If the evaluation or other submitted documents from a licensed health care provider supports a medical leave, the Dean of Students office will place a hold on the student’s account that will prevent the student from being re-admitted or re-enrolled without properly petitioning to return as outlined in the Medical Clearance Process. If the student is already registered for the upcoming semester, the student’s courses may be administratively dropped.

Medical Clearance Process to Return to UT

Contact the chair of Medical Clearance Committee at medclearance@ut.edu or (813) 257-3757 on or before the published deadline (see below) for the term in which the student would like to return.

  1. Submit the Medical Clearance Form within two weeks of contacting the chair with the intention to return. The form should be completed by a licensed professional appropriate for the medical issue(s) which necessitated the withdrawal. The University will return insufficient documentation for additional information/clarification, if needed.
  2. Submit a release of information between the professional submitting the Medical Clearance Form and a member of the Dickey Wellness Center staff. This release of information may be obtained from the treating professional or from the Dickey Wellness Center by calling (813) 253-6250.
  3. Confirm with the chair of the Medical Clearance Committee that both the Medical Clearance Form and the release of information have been received. You may also ask any additional questions at this time. The University retains the right to grant final clearance.
Deadlines for Submitting Documentation
  • To petition to return for the Fall semester, the deadline is June 15
  • To petition to return for the Spring semester, the deadline is November 15
  • To petition to return for the Summer session, the deadline is April 1
Documents to Submit
  • Release of Information: Please complete a Consent to Release Information form, provided by your clinician(s), for each treatment provider you saw during your leave.
  • Clinical Documentation: Please have each treatment provider complete, sign and submit a Medical Clearance Form. This form can be provided to you by emailing a request to medclearance@ut.edu or by downloading the form.
All documents should be submitted to: medclearance@ut.edu and include the student's name, signature, ID and date.