Faculty Policies and Procedures Handbook
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G. Annual Evaluation Reports
- Written Evaluation Reports
Evaluations will be written, and a copy will be provided to the faculty member being evaluated. The evaluator may also have an oral review of the evaluation with the faculty member. At the discretion of the evaluator, the oral review may precede the written evaluation report to ensure that all pertinent information is included in the written evaluation.
- Dean’s Signature
The signature of the dean must be placed on the evaluation report. The dean may include wording that implies that the evaluation was performed based only on information provided to him/her via the faculty member’s self‐evaluation data or that only limited validation of the information was performed (e.g., through discussions with the department chair, etc.). However, the dean’s signature indicates that the dean agrees with the content of the evaluation report.
- Faculty Member’s Signature
The signature of the faculty member must be placed on the evaluation report, indicating that the faculty member received the results of the evaluation. The faculty member’s signature does not imply agreement with the content of the evaluation. If the faculty member refuses to sign the evaluation report, the dean may add wording to that effect on the evaluation report.
- Faculty Member Comments
The faculty member may provide written comments concerning the evaluation within one week of the date the dean signs and presents the evaluation report to the faculty member. The faculty member’s comments must be attached to all copies of the evaluation report.
- Evaluation File
A specifically labeled “evaluation” file of written annual evaluation reports and all documentation relating to or used in the process of developing a faculty member’s annual evaluation must be maintained by the dean’s office. Except as needed for approved University decisions, faculty evaluations will remain personal information. Positive steps must be taken to preserve the privacy of information contained in faculty evaluation reports and related documentation in the “evaluation” file. The “evaluation” file must be open for review by the faculty member upon request and access to all contents of the faculty member’s “evaluation” file must be provided within a reasonable time period.