Faculty Policies and Procedures Handbook

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L. Internal Coordination/Reports to the Director of Sponsored Programs

In order to assure compliance with external notification requirements, the dean must inform the director of sponsored programs if any outside funding source(s) for the research that is the subject of the allegation. The director of sponsored programs shall be informed in a timely manner of

  • commencement of an inquiry
  • conclusion of an inquiry
  • commencement of an investigation
  • consultation if an investigation will take more than 90 days to complete
  • conclusion of an investigation.

If termination of an inquiry or investigation before its completion is contemplated for any reason, this should be reported and discussed with the director of sponsored programs.

In addition, the provost is to be advised at once if any of the following circumstances is discovered:

  • an immediate health hazard, including to human or animal research subjects
  • an immediate need to protect federal or University funds or equipment
  • an immediate need to protect the integrity of the research and/or the research misconduct proceeding
  • an immediate need to protect the interests of those involved in the research misconduct proceeding
  • likelihood that an alleged incident will be reported publicly
  • a reasonable indication of a possible criminal violation.

In emergency situations, deans are authorized to take all appropriate actions, including notifying external agencies directly, if conference with the director of sponsored programs is not possible in a timely manner. (See Section 8 , Notification to External Agencies, below.) The director of sponsored programs is also authorized to take all appropriate actions.

The dean shall also take interim action as necessary to protect external funds and the purposes of the grant or contract that may be involved. Such action is administrative and not disciplinary. The dean shall inform the provost and director of sponsored programs of such actions.

If, during an investigation, facts come to light that could affect current or potential funding of the people under investigation, or that may, in the dean's judgment, need to be disclosed in order to ensure proper use of research funds or protection of the public interest, these facts should be reported to the director of sponsored programs as they are learned.